Office of the Provost and Senior Vice President Records, 1918 -- 2018

Overview

Title: Office of the Provost and Senior Vice President Records
Dates: 1918 -- 2018
Creator: Office of the University Provost and Senior Vice President
Call Number: UA002
Size: 128.1 Cubic Feet, 104 boxes, 1 Artifact(s), 42 Digital Object(s), 1 Web sites
Permanent URL: http://hdl.handle.net/10427/48230
Location:
    Digital Collections and Archives, Tufts University
    archives@tufts.edu
    https://dca.tufts.edu/

Description

This collection contains the records of the Provosts of the University as well as files kept by the Office of the Provost that pre-date its existence, including subject files and correspondence from various Provosts, departmental reports to the Provost, and bylaws of Tufts' schools and the Board of Trustees. This collection also contains faculy records, including appointment records, tenure information, and curriculum vitae; information about degree requirements voted on by the Board of Trustees; annual summary reports submitted by the Provost to the University President as well as reports submitted by Deans, Chairs, and ad hoc committees to the Provost; and general reports created both within the university and by external consultants regarding long-range planning and feasibility studies.

For reports issued by the Office of the Provost to the President, see "Annual Reports." For reports issued by departments to the Office of the Provost, see "Department Records." For reports issued by committees within Tufts to the Office of the Provost, see "Committee files and annual reports."

Arrangement

This collection is organized in fourteen series: Subject files 1940-1988; Subject files 1946-2013; Department files; Correspondence; General reports; Annual reports; Degrees voted; Faculty records; Committee files and annual reports; Bylaws; Sol Gittleman files; 2016-2018 accessions; David Harris files; and Unprocessed accessions.

Subject files, department files and faculty records are arranged alphabetically. Correspondence, general reports, annual reports, degrees voted, and committee files and annual reports are arranged chronologically. Bylaws are in original order that is neither alphabetical nor chronological. Accessions are in chronological order by accession date.

Biography/History

Biographical / Historical

The Office of the Provost was created in 1951 after the retirement of George S. Miller from his posts of Vice President and Dean of the Faculty of Arts and Sciences at Tufts College.

After Miller's retirement, Tufts President Leonard Carmichael decided to further divide up the responsibilities of the administration to coincide with the expansion of the college. The position of provost was created to assume the academic administrative duties covered by Miller when he was Vice President. The new provost was expected to oversee the academic affairs of the institution, especially faculty appointments and curriculum problems. The provost also serves as chair of the Academic Council.

In 1953, after original provost John P. Tilton was elected Senior Vice President, the position was renamed Senior Vice President and Provost. The change in the title added control over not only the academic and financial affairs of the university, but also made the provost the immediate assistant to and stand in for the president.

Tilton, the first provost, served from 1951 until his untimely death in 1959. A month later, Leonard Mead was named to the post, and served until 1965. Mead was succeeded by Albert Ullman, who held the position until 1973. After Ullman's retirement, Tufts named Kathyrn McCarthy to the position, making her the first female provost. McCarthy resigned in 1979, citing differences with the administration on the direction of the university. After her resignation, the university conducted a nationwide search for a replacement, and in 1981 hired Tufts professor Sol Gittleman, at the time the chair of the Department of German and Russian Languages. After serving in the position for over 21 years - a tenure believed to be the longest in American higher education at the time - Gittleman stepped down from this post in 2002. He continues to teach and pursue research at Tufts as University Professor.

Jamshed Bharucha was appointed Provost and Senior Vice President of Tufts University in August of 2002. As of summer 2006, Provost Bharucha has been active with starting the Summer Scholars program, the Provost's Fellows program and the Graduate Competitiveness Initiative and in increasing faculty recruitment and development, successfully bringing accomplished scholars and leaders as new Deans to Tufts.

Access and Use

Access Restrictions

This collection contains some restricted material. Restrictions related to specific material are listed in the detailed contents list.This collection may require review before it is available for use. Please contact DCA for further details.

Use Restrictions

Some material in this collection may be protected by copyright and other rights. Please see "Reproductions and Use" on the Digital Collections and Archives website for more information about reproductions and permission to publish. Copyright to all materials created by Tufts University employees in the course of their work is held by the Trustees of Tufts University.

Preferred Citation

Office of the Provost and Senior Vice President Records, 1918-2018. Tufts University. Digital Collections and Archives. Medford, MA.

Collection History

Processing Notes

This collection is partially processed.

Acquisition

Transferred by the Office of the Provost, 1998-2018.

Separated Material

Personal files of Sol Gittleman removed to form MS232 Sol Gittleman Papers.

Subjects and Genre Terms
  • Tufts University -- History
  • Administration and Governance -- Governance
  • Administration and Governance -- Planning, evaluation, policies & procedures
  • Curriculum and Instruction -- Faculty
Related Material
  • University Microfilm Collection, 1878-1985. Tufts University. Digital Collections and Archives. Medford, MA.
  • Sol Gittleman Papers, 1966-2015. Tufts University. Digital Collections and Archives. Medford, MA.

Series Description

  1. Subject files, 1940 -- 1988

    This series contains subject files of the Office of the Provost including material from John P. Tilton (1951-59), Leonard C. Mead (1959-65), Albert D. Ullman (1965-73), Kathryn McCarthy (1973-79), Robert B. Shira (1979-81), and Sol Gittleman (1981-2002).

    This series contains subject files of the Office of the Provost from the first accession. The original accession of subject file materials for this collection was arranged in one series titled "Subject Files, 1843-82." This included materials from several provost administrations. When a subsequent accession containing Sol Gittelman records was received in the1980s, a decision was made to create a separate series for each provost. A second subject file series was created at the time. However, subsequent accessions indicated that records of different provosts were not maintained separately in the Office of Provost and significant overlap occurred across administrations. As of summer 2006, archivists decided not to create a new series for each provost. Rather, each new accession will be added to Series 2. This means that each new run of subject files will be arranged alphabetically, and accessions will most likely overlap chronologically reflecting administrative use.

    There is significant overlap in the types of records contained in "Subject Files" (boxes 1-21), "Department Files" (boxes 22-26), and "Correspondence" (boxes 27-30). The files contain correspondence and reports similar to materials found in other series.

    As of July 2006, it was decided to not reprocess these old files but to prevent this kind of overlap in the future. For reports issued by the Office of the Provost to the President as well as reports from Deans and Chairs to the Provost, see "Annual Reports." For reports issued by departments to the Office of the Provost, see "Department Records." For reports issued by committees within Tufts to the Office of the Provost, see "Committee files and annual reports."

  2. Subject files, 1946 -- 2013

    This series contains subject files from the Office of the Provost and Senior Vice President. The original accession of subject file materials for this collection was arranged in one series titled "Subject Files, 1843-82." This included materials from several provost administrations. When a subsequent accession containing Sol Gittelman records was received in the1980s, a decision was made to create a separate series for each provost. A second subject file series was created at the time. However, subsequent accessions indicated that records of different provosts were not maintained separately in the Office of Provost and significant overlap occurred across administrations. As of summer 2006, archivists decided not to create a new series for each provost. Rather, each new accession will be added to Series 2. This means that each new run of subject files will be arranged alphabetically, and accessions will most likely overlap chronologically reflecting administrative use.

    There is significant overlap in the types of records contained in "Subject Files" (boxes 1-21), "Department Files" (boxes 22-26), and "Correspondence" (boxes 27-30). The files contain correspondence and reports similar to materials found in other series.

    As of July 2006, it was decided to not reprocess these old files but to prevent this kind of overlap in the future. For reports issued by the Office of the Provost to the President as well as reports from Deans and Chairs to the Provost, see "Annual Reports." For reports issued by departments to the Office of the Provost, see "Department Records." For reports issued by committees within Tufts to the Office of the Provost, see "Committee files and annual reports."

  3. Department files, 1934 -- 1994

    This series contains the Provost's files on departments in Arts & Sciences and the university. Consists primarily of departmental reports to the provost, but also contains some correspondence. Each year every department must submit a report to the provost on their activities of the previous year. These reports may contain budget, program, and hiring information, as well as proposed curriculum, estimates on space allocations, and other program needs. Some reports are more formal than others. In some cases outside consultants were hired to conduct a study and write the report. The provost uses this information to make policy decisions. Often these reports are shared with the Academic Affairs Committee.

    There is significant overlap in types of records across previously processed material in "Department Files" (boxes 22-26), "Subject Files" (boxes 1-21) and "Correspondence" (boxes 27-30). As of July 2006, it was decided to not reprocess these old files but to prevent this kind of overlap in the future.

  4. Correspondence, 1951 -- 1988

    This series contains the correspondence files as designated by the Office of the Provost. Correspondence from 1956-1962 appear to be missing. The bulk of the files are from the 1960s and 1970s. Items within files are not in chronological order.

    There is significant overlap in types of records across previously processed material in "Department Files" (boxes 22-26), "Subject Files" (boxes 1-21) and "Correspondence" (boxes 27-30). In addition, boxes 28-30 of the "Correspondence" series were arranged chronologically (although in opposite chronological runs) while box 27 was organized by subject. As of July 2006, it was decided to not reprocess these old files but to prevent overlap and inconsistent arrangement schemes in the future.

  5. General reports, 1958 -- 2018

    This series consists of reports created both within the university and by external consultants for Tufts. Final, bound reports include long-range planning studies, feasibility studies, and action plans. Some reports are internal publications, others were intended for the wider public.

    For reports issued by the Office of the Provost to the President as well as reports from Deans and Chairs to the Provost, see "Annual Reports." For reports issued by departments to the Office of the Provost, see "Department Records." For reports issued by committees within Tufts to the Office of the Provost, see "Committee files and annual reports."

  6. Annual reports, 1977 -- 2003

    This series consists of annual summary reports submitted by the Provost to the University President as well as reports submitted by Deans and Chairs to the Provost. Additional reports issued by departments to the Office of the Provost, may also be located in "Department Records." For reports issued by committees within Tufts to the Office of the Provost, see "Committee files and annual reports

  7. Degrees voted, 1968 -- 2001

    This series contains correspondence, meeting agendas of the Board of Trustees, and votes verifying graduation requirements for Tufts students. Also included are commencement booklets from several different Tufts schools.

  8. Faculty records, 1924 -- 2012

    This series contains personnel related information regarding Tufts faculty. The series contains primarily Appointment Record Cards used to track faculties' personal information and appointment records. Also included are correspondence, tenure information, and curriculum vitae.

  9. Committee files and annual reports, 1963 -- 2003

    This series consists of annual reports and related correspondence by several standing and ad hoc committees to the Office of the Provost. Reports generally are informal compilations by individual committees used to produce the annual reports by the Provost to the University President.

    Original folder titles only read "Annual reports." This title proved to be misleading as it did not differentiate these records from files in the series "Annual reports" and because folders, in fact, also contain committee related correspondence. We therefore inserted "Committee files" in the title. Individual committee reports may also be found in the series "Subject Files" (boxes 1-21).

    For reports issued by the Office of the Provost to the President as well as reports from Deans and Chairs to the Provost, see "Annual Reports." For reports issued by departments to the Office of the Provost, see "Department Records."

  10. Bylaws, 1918 -- 1987

    This series contains by-laws of Tufts' schools, colleges, and the Board of Trustees. Also included are correspondence and meeting minutes regarding proposed revisions.

  11. Sol Gittleman files, circa 1970 -- 2015

    This series contains correspondence, speeches, reports, and other material related to Sol Gittleman's tenure as Provost and Senior Vice President from 1981 through 2002.

  12. 2016 -- 2018 accessions, circa 1965 -- 2010

    This series contains conference and meeting materials, proposals, hiring information, and faculty development materials, as well as personnel files for five former staff and faculty members of Tufts.

  13. David Harris files
    1. 13.1. Office files
    2. 13.2. Email
  14. Additional accessions, circa 1968 -- 2010