Digital Collections and Archives Records, 1662 -- 2016

Overview

Title: Digital Collections and Archives Records
Dates: 1662 -- 2016
Bulk Dates: 2001 -- 2012
Creator: Digital Collections and Archives
Call Number: UA069
Size: 15.55 Cubic Feet, 15 boxes and 1 oversize folder., 561 Digital Object(s), Of the 581 digital objects in the collection, 1 represents a zip file of CIDER comprising 40.7 MB of data.
Permanent URL: http://hdl.handle.net/10427/48254
Location:
    Digital Collections and Archives, Tufts University
    archives@tufts.edu
    https://dca.tufts.edu/

Description

This collection contains the office records of the Digital Collections and Archives. The records document the administration and activities of the department and its projects, including the "Fedora and the Preservation of University Records" project and the Tufts Accessioning Program for Electronic Records (TAPER). Included are annual reports, accession logs, description and policy documents, correspondence, publication material by and about DCA, administrative planning documents, and material relating to grants and grant-funded projects. The majority of digital objects in this collection are materials digitized by DCA. The bulk of the material dates from 2001-2012.

Arrangement

This collection is organized into six series: Collection documentation; Administrative files; Publications; Grants and project records; Digital objects; and Exhibit related materials.

Biography/History

Biographical / Historical

Digital Collections and Archives is the Tufts University steward for all archival records and materials of significant and historical relevance to the college.

The collection began as the University Archives, which were incorporated in 1965 by the Tufts University Board of Trustees (Annual Reports 1965-1988). Previously, the position of archivist was loosely created in 1959 as a means of processing and acquiring important university and student records for preservation. This role was filled by Tufts history professor and historian Russell L. Miller, who also wrote the Tufts University history "Light on the Hill." The archives were considered a department of the University Library (known as Eaton and then Wessell at that time), overseen by the College of Arts, Sciences and Engineering.

The university's archives were first kept in Eaton Library, but moved to the Wessell Library building in 1965. Originals of some records were sent to vaults in Ballou Hall for storage. In 1991, due to budget issues, the university archivist was laid off. When the office was reopened in 1997, it was as the University Archives and Special Collections, also located as a department within the Tisch Library.

In July 2001, Digital Collections and Archives was created when the University Archives was tasked with developing a Tufts Digital Library. The department moved from the College of Arts, Science and Engineering to the Central Administration, directed by the University Provost. The Special Collections department remained under Tisch Library.

DCA is currently physically housed in Tisch Library building.

Access and Use

Access Restrictions

This collection contains some restricted material. Restrictions related to specific material are listed in the detailed contents list.

Use Restrictions

Some material in this collection may be protected by copyright and other rights. Please see "Reproductions and Use" on the Digital Collections and Archives website for more information about reproductions and permission to publish. Copyright to all materials created by Tufts University employees in the course of their work is held by the Trustees of Tufts University.

Preferred Citation

Digital Collections and Archives Records, 1662-2016. Tufts University. Digital Collections and Archives. Medford, MA.

Collection History

Processing Notes

This collection is processed. The Administrative files, Publications, and Grants and other projects records series were processed by Archives and Reference Assistant Allison Maier in Spring 2019 under the supervision of Adrienne Pruitt, Collections Management Archivist. Materials were foldered, labeled, and in some cases rehoused in archival boxes. The subseries-level description, series-level description, and finding aid were updated at the time of processing. CIDER was processed by Leah Edelman in 2018. The zip file was bagged using Bagger and ingested to the Dark Archive. An item-level record was created, and the series-level description and finding aid were updated at the time of processing.

Acquisition

Transferred by DCA, 2008-2018. 2018 accession: UA-2018-061.

Subjects and Genre Terms

Series Description

  1. Collection documentation, 2001 -- 2016

    This series contains files documenting collections, as well as a zip file of CIDER, DCA's former collection management system.

  2. Administrative files, 1877 -- 2014

    This series contains general office files, including those of the Records Archivist, University Records Manager, and Director and University Archivist. Other material includes general administrative documents and policies and procedures. Material in this series ranges from 1877-2014, with the majority of material dating from 1997-2013.

    1. 2.1. Records Archivist files, 1985 -- 2012

      This series contains materials compiled by the former Records Archivist, Veronica Martzahl, from 2007-2013. The Records Archivist has primary responsibility for accessioning archival materials and establishing intellectual and physical control over them, and a large part of this series consists of accession logs. It also includes meeting materials, website design records, and administrative planning documents. Materials date from 1985-2012, with the majority of the materials dating from 1997-2012.

    2. 2.2. University Records Manager files, 1989 -- 2013

      This series contains materials compiled by the former University Records Manager, Eliot Wilczek, from 2002-2013. The University Records Manager helps university offices efficiently manage their records, and this series includes information on the Tufts Records Management Program as well as administrative reports, correspondence, meeting materials, and policy and procedures documents. Materials date from 1989-2013, with the majority of the materials dating from 1998-2013.

    3. 2.3. Policies and procedures, 1956 -- 2008

      This series contains material relating to policies and procedures at DCA. Much of the material is composed of disaster plans. Other records include policies and procedures for the front desk, accessioning, and reference services. The material dates from 1956-2008, with the bulk created between 1999-2008.

    4. 2.4. General administrative files, 1877 -- 2014

      This series contains a variety of administrative records, including reports, statistics, correspondence, and committee materials (specifically from the University Gifts of Art Committee). Much of the material concerns the annual University Committee on Teaching and Faculty Development (UCTFD). Material dates from 1877 -2014, with the majority of the materials dating from 2001-2004.

    5. 2.5. Director's files, 2005 -- 2009

      This series contains materials compiled by the former Director and University Archivist, Anne Sauer, from 2004-2014. The Director and University Archivist oversees the Digital Collections and Archives staff, collections, and operations. The series includes correspondence, chiefly about a proposed acquisition regarding the history of radio at Tufts. Material dates from 2005-2009.

  3. Publications

    This series contains materials published by or about DCA. It includes promotional material, conference material, bookmarks, brochures, prints, photographs, and Tufts University by Anne Sauer, an overview of the history of the university. This series includes digital media. The bulk of the materials date from 2001-2010.

  4. Grants and projects records, 2002 -- 2012

    This series contains files relating to grants and other Digital Collections and Archives projects, including the "Fedora and the Preservation of University Records" project and the Tufts Accessioning Program for Electronic Records (TAPER). Material dates from 2002-2012.

    1. 4.1. Fedora and the Preservation of University Records (NHPRC): Final Reports, 2002 -- 2012

      This series contains material relating to "Fedora and the Preservation of University Records," a project funded by a National Historical Publications and Records Commission (NHPRC) grant and conducted jointly with Yale University to investigate the preservation of electronic records. This series includes application paperwork, drafts of the grant, notes, and meeting materials. Dates for the items in this series range from 2002-2007.

    2. 4.2. TAPER, 2007 -- 2011

      This series contains material relating to the Tufts Accessioning Program for Electronic Records (TAPER), a three-year project funded by the National Historical Publications and Records Commission (NHPRC). During the project, DCA designed, developed, and implemented machine-readable submission agreements and records context records. This includes correspondence, budget materials, and proposals for the Program Expansion Project grant (called ProExpansion). Appleseed Software was the developer for this project and their role is reflected in the documentation. Material in this series ranges from 2007 -2011.

  5. Digital objects, 1662 -- 2015

    This series contains digital objects created by Digital Collections and Archives staff derived from collection material that transcend the original material significantly, or that are born-digital objects.

  6. Exhibit-related materials, 1940 -- 2013

    This series contains exhibit materials including mounted photos, artifacts, and labels created by Digital Collections and Archives staff.